What We Believe
Manhattan Christian College pleads for unity of all believers on the common ground of commitment and obedience to the lordship of Christ.
Believing that creeds of men, however correct, perpetuate sectarianism and create division within the church when made tests of fellowship, we have no creed except faith in Jesus as the Christ, God's Son and man's Savior. It is our desire to call all people of all nations to faith and obedience to Him as revealed in Scripture.
When asked, "What do you believe?" It is tempting to hand one the Bible and suggest, "This is what we believe." However for those not familiar with Manhattan Christian College, it may be helpful to identify those foundational doctrines taught in our classes based on our understanding of Scriptures:
- We believe that there is one God, eternally existing in three persons, Father, Son, and Holy Spirit.
- We believe the Bible to be the inspired, the only infallible, authoritative word of God.
- We believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His vicarious death and atonement through His shed blood, in His bodily resurrection, in His ascension to the right hand of the Father, and in His personal and visible return in power and glory.
- We believe the only terms of salvation that we may proclaim are those expressed in the New Testament: faith, repentance, confession of faith in Jesus Christ, and baptism by immersion in water for the remission of past sins and for the promised presence of the Holy Spirit.
- We believe in the present ministry of the Holy Spirit by whose indwelling the Christian is enabled to live a godly life, and by whom the church is empowered to carry out Christ's great commission.
- We believe in the bodily resurrection of both the saved and the lost; those who are saved unto the resurrection of life and those who are lost unto the resurrection of damnation.
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Academics
| Vice President for Academic Affairs: |
Randy Ingmire |
| Assistant Registrar: |
Lauren Heskett |
ACCREDITATION...
North Central Association of Colleges and Schools. Manhattan Christian College is accredited with The Higher Learning Commission and a member of the North Central Association of Colleges and Schools.
North Central Association of Colleges and Schools
The Higher Learning Commission
30 North LaSalle Street, Suite 2400
Chicago, Illinois 60602-2504
Telephone: (800) 621-7440
and
Association of Biblical Higher Education (ABHE, formerly Accrediting Association of Bible Colleges, AABC) - Manhattan Christian College was initially accredited in 1947 and was reaffirmed for accreditation in 1996 for 10 years. ABHE is a national undergraduate institutional accrediting agency recognized by the Commission on Recognition of Postsecondary Accreditation (CORPA). ABHE is a member of the American Council on Education and is listed in Part 3 of its directory. Further ABHE is recognized as an accrediting body of Bible colleges by the Department of Justice, Veterans Administration, U.S. Department of Education, and other relevant federal agencies.
Association of Biblical Higher Education (ABHE)
5575 S. Semoran Blvd., Suite 26
Orlando, FL 32822-1781
407.207.0808
email: info@abhe.org
Students who have a complaint against the college may contact in writing or call NCA or ABHE.
ACADEMIC INTEGRITY POLICY...
A student is expected to demonstrate the highest Christian character in academic integrity. The student is expected to do personal work and to acknowledge the source of another person's words, ideas, statistics, or other materials.
Definition of Academic Dishonesty...
Academic dishonesty includes cheating, plagiarism, falsification of credentials, and any other means of taking credit for academic productivity that is not one's own. Plagiarism is offering the work of another, published or unpublished, as if it were your own.
Consequences of Academic Dishonesty...
When a student practices academic dishonesty, the professor has the option of:
- Requiring the test or assignment be redone for full or partial credit.
- Giving a failing grade for the test or assignment.
- Giving a failing grade for the course.
Severe or repeated academic dishonesty by a student may become a matter of disciplinary action leading to dismissal. A written report made by the professor becomes part of the student's permanent record. A student may appeal the professor's judgment of academic dishonesty and the assessed penalty to the vice president for academic affairs. The decision of the vice president for academic affairs may be appealed to the entire faculty, whose decision is final. The vice president for academic affairs may conduct a hearing to determine the academic integrity of the student, using an ad hoc faculty committee of three uninvolved professors. Guidelines for the appeal process have been defined to ensure due process.
Appeal Process Guidelines...
The following guidelines will be adhered to during all disciplinary decision-making processes:
- Due process will be granted to a student before MCC will impose any sanction upon one who has violated its rules or regulations.
- If the decision-making process involves a hearing, the student will be notified in writing as to the alleged violation and the time and place of the hearing. The student has the right to have another person present for any hearing.
- In the case of pending dismissal, the student will receive a written notice of the witnesses to appear, and will have an opportunity to inspect the evidence.
- No person or student will be forced to be a witness.
- The student will be given a written statement of the findings of facts, the basis for the decision, and the nature of the disciplinary measures before any disciplinary action can be enacted.
ACADEMIC PROGRAMS INFORMATION...
Manhattan Christian College offers four- and five-year bachelor's degrees, two-year Associate of Ministry degrees, a fifth-year Bachelor of Theology degree, an adult student degree completion program, and a one-year certificate. At the bachelor's level, the student may pursue a Bachelor of Arts degree, which includes a language study, or a Bachelor of Science degree. All MCC bachelor degrees include a Bible/Theology major, general education, leadership, professional studies major, and unrestricted electives.
Dual-degree programs are developed in cooperation between MCC and Kansas State University. A student pursuing a dual-degree is responsible for making application for admission to KSU. Admission to MCC does not assure or imply admission to KSU. The student should review KSU curriculum materials and meet with a KSU advisor to obtain the most up-to-date and specific requirements for a KSU degree.
An MCC degree program may be changed through appropriate academic channels at any time. In cases where changes have been made while a student is pursuing a degree program at MCC, the following options are available:
- Completing degree requirements for the program undertaken when entering MCC.
- Completing degree requirements for the program adhered to at the time of graduation.
- Fulfilling degree requirements for any complete degree program in between entering MCC and graduation. A student may not mix requirements from two or more catalogs.
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CONTINUATION & GRADUATION POLICIES
ACADEMIC PROBATION/DISMISSAL POLICY...
Probation
At the end of a semester, a student who does not attain the cumulative minimum 2.0 GPA will be placed on academic probation for the next semester of enrollment, except for a student failing to attain a cumulative minimum 1.0 GPA in the first semester at MCC which results in academic dismissal of that student from the college. A student who is placed on academic probation may not engage in extracurricular activities (e.g. varsity or intramural athletics, student government, gospel teams, music ensembles, etc.). In addition, a reduced course load may be advised or required. Students on academic probation will be automatically removed from probation at the time they earn a cumulative 2.0 GPA.
Dismissal
If, after being placed on academic probation, a student continues on academic probation at the end of the next semester of attendance, that student will be disqualified and dismissed from MCC unless the GPA for the most recent semester of enrollment was above the previous cumulative GPA, in that case the student may be placed on continuing probation.
A student who does not attain a cumulative minimum 1.0 GPA in the first semester at MCC will be academically dismissed.
A student who is academically dismissed will not be allowed to attend MCC for a minimum of one semester. If the student desires to return to MCC at that time, the readmission process must be followed. The vice president for academic affairs may stipulate other conditions for the student's return to MCC. A student readmitted on academic probation who does not attain the GPA of 2.0 by the end of the first semester will be dismissed from MCC.
Reinstatement
After being dismissed, a student may submit a letter petitioning the vice president for academic affairs to receive reinstatement. A student who has been reinstated is placed on academic probation for the subsequent semester. Petitions to appeal a denial of reinstatement to MCC should be directed to the Student Academic Appeals Board, which consists of the director of admissions (chair), each academic department head, one student from a traditional degree program, and one student from a nontraditional degree program.
CHARACTER REQUIREMENTS...
Since students at Manhattan Christian College are expected to conduct themselves in a Christ-like manner at all times, continued enrollment is contingent on conformity to the New Testament delineation of Christian character. Please see the Student Development section of this handbook.
Every student receives a character review at the end of the junior year. At that time, the faculty makes a recommendation relative to the student's continuation into the senior year. Should a student's lifestyle become such that the privilege of graduating from the college will not be granted, the student may appeal the decision to the board of trustees through the president of the college. The student may choose another student to be present at any hearing that is held. In the case of an appeal the decision of the board of trustees is considered final and binding.
COMMENCEMENT & AWARDING OF DIPLOMAS...
The college encourages all graduates to participate in commencement. Diplomas will be mailed to students when all graduation requirements are met and all financial obligations to the college have been cleared with the office of business affairs.
GRADUATION HONORS...
At graduation a student may qualify for various honors awarded during the commencement ceremony. These awards are based on achievement in all course work taken at MCC. Further, only course work taken at MCC is used in determining graduation honors.
Each year Latin graduation honors recognize approximately 20% of graduating students. A student must have a minimum cumulative GPA of 3.60 to qualify for Latin graduation honors. The awards are:
Top 3% Summa cum laude
Next 7% Magna cum laude
Next 10% Cum laude
GRADUATION REQUIREMENTS...
In order to graduate the student must petition the faculty for graduation by completing and submitting the required form obtainable from the registrar's office. Deadlines for petitioning and other graduation related dates will be provided to the student by the registrar's office prior to the beginning of each semester. To graduate the student must fulfill all financial obligations to MCC and all courses required for the degree or certificate and have on record with the registrar's office official transcripts of all postsecondary institutions attended. The student must attain a cumulative GPA of 2.0 and have sufficient Christian Service credits.
RESIDENCY REQUIREMENTS...
To receive a degree from MCC the student must earn a minimum of 32 credit hours of course work at MCC. These are normally the last hours earned. Usually, these hours include at least 3 hours of theology, 12 hours of Bible, and 12 hours of professional studies.
WITHDRAWAL PROCEDURES...
Whenever a student terminates enrollment at MCC, the student should make sure to do so properly. If all course work is terminated before the end of the semester ("dropped"), the student is responsible for officially withdrawing from all courses. At the time a student's enrollment at MCC ends, the student's academic record is closed, with all incomplete grades converting to "F" and statements of personal and/or academic standing being made on the transcript, as appropriate.
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ENROLLMENT INFORMATION
ADVISING & REGISTRATION...
The student is advised to study carefully the programs and the graduation requirements. While there are certain core courses common to all the degrees, there are also some significant differences that the student should have clearly in mind. Faculty advisors seek to aid the student in clearly understanding program requirements.
Registration information and a faculty advisor are provided for the student at the time of registration. Course numbers are for the most part arranged so that the student may progress from one year to the next in an orderly sequence. Non-sequential arrangement of courses can create scheduling conflicts, which may make additional time necessary in order to meet graduation requirements. Every student should check with the faculty advisor on these matters.
Students may proceed through the enrollment process, which includes enrollment in classes, payment of tuition, fees, and other costs after receiving advisor approval for courses of study. No student is officially enrolled in classes until the student's admission is completed, all enrollment forms are approved, and all fees and charges are paid.
LATE ENROLLMENT POLICY...
A late fee shall be assessed by the business office for any student not completing enrollment by the end of the student's scheduled enrollment period for a semester. The amount of such late fee shall be determined annually.
In recognition that there may be circumstances which may make it impossible for a student to complete enrollment during the scheduled enrollment period, some exceptions to the assessment of an enrollment late fee may be made.
Such as:
- The registrar's office may waive the enrollment fee for any student that contacts the registrar's office prior to the scheduled enrollment period regarding circumstances beyond the student's control. Such circumstances include, for example, death in the family, illness, and some job contracts or internships. For these exceptions, the decision of the vice president for academic affairs shall be considered final.
- The business office may waive the enrollment late fee for any student that contacts the business office during the enrollment process regarding financial circumstances beyond the student's control. For these exceptions, the decision of the vice president for business affairs shall be considered final.
Part-time non-degree student walk-ins enrolling for 6 hours or less are exempt from late fees.
AUDITING A COURSE...
To audit a class a student must attend at least 80% of the class meetings. The student is not required to take tests or turn in homework. If the student changes from credit to audit after six weeks, 80% of the remaining classes must be attended. No withdrawal or change from credit to audit is permitted during the last four weeks of the semester.
CLASS ATTENDANCE POLICY...
Because the classroom experience is a valuable part of the educational process and to promote the development of good habits, a student is expected to attend class, participate in class discussion, and complete course requirements. Because of the variety of class sizes and objectives, instructors have authority for attendance and any effect that unexcused absences might have upon final grades. At the end of the first week of class an instructor may drop a student from a course if the student has not attended or contacted the instructor to express intent to take the course.
To receive an excused absence, the student communicates with the professor regarding the reason for the absence and completes make up work as assigned by the professor. Excused absences may include debilitating illness, a college-sponsored activity in which the student is a participant, ministerial responsibility, a family emergency or grief.
LEAD ATTENDANCE POLICY…
One absence, the student may pursue one of the following options:
- Do immediate make-up work, working out the details with the instructor.
- Request to retake the module with another group, doing the make-up module concurrently with student's regular schedule. A drop/add form must be completed and submitted in the proper time frame.
- Arrange with the instructor to complete the module with a 45 day extension by submitting an Incomplete form.
Two absences, the student is required to repeat the entire module. A timely drop/add form must be submitted. Additional tuition charges may be assessed.
Attendance
Due to the concentrated scheduling and the emphasis upon participatory learning, attendance is imperative both for class content and class participation. Class discussion and participation are an important part of each course grade. All absences are unexcused in the sense that every absence has penalties, at least in the participation grade.
CREDIT BY DISTANCE LEARNING...
Manhattan Christian College accepts a maximum of 36 semester hours of distance learning toward an on-campus degree. Distance learning courses include written correspondence, video correspondence, internet, interactive television, and CD ROM courses. All distance learning credit must originate from an accredited college or university.
Traditional Students
Distance learning courses are available for traditional students unable to enroll in classroom work due to location, time conflicts, schedule overloads, or other special circumstances. Permission to enroll in a distance learning course must be obtained from the student's advisor and the registrar.
Adult Education Students
Distance learning courses are available for adult education students who need additional hours to fulfill degree requirements. Permission to enroll in a distance learning course must be obtained through the LEAD office.
Non-degree Students
Distance learning courses are available for any non-degree student who desires to further his/her learning. Permission to enroll in a distance learning course must be obtained through the registrar's office.
Students may enroll in only one distance learning course at a time unless given special permission by their advisor and the registrar. The deadline for completing distance learning course is two months per semester hour unless stated differently in the course syllabus.
Correspondence courses from other post-secondary institutions must be pre-approved for transfer credit by the office of the registrar or the vice president for academic affairs. Pre-approval is obtained by completion of a transfer of credit form specifying the proposed correspondence course and the MCC course which it will replace. This form may be obtained from the registrar and is to be completed by the student in coordination with the faculty advisor.
CREDIT BY EXAMINATION...
Manhattan Christian College accepts College Level Examination Program (CLEP), Advanced Placement (AP), Defense Activity for Nontraditional Education Support (DANTES), International Baccalaureate (IB), and other recognized credit by examination credits for equivalent general education courses. Credits by examination may be transferred to MCC if applicable to the student's specific degree program, but will be limited to not more than 30% of the total hours required for the degree. The opportunities to demonstrate academic competence are being increased and modified continually, so students should inquire about the current possibilities with a high school advisor or the MCC registrar's office.
CREDIT HOURS & SEMESTERS...
The traditional academic calendar is based on two semesters, each composed of approximately sixteen weeks of classes and final examinations. Courses are offered on a credit-hour (or a semester-hour) basis. One semester hour (or one credit) signifies that a course meets for one fifty-minute period per week for sixteen weeks, with additional outside assignments including a a final examination period.
Eighteen semester hours are considered the maximum load. Special permission to enroll in additional courses beyond this maximum must be secured through the student's advisor and the vice president for academic affairs. Additional fees must be paid for course work in excess of eighteen hours. Those who find it necessary to work to help meet college expenses should plan to reduce their semester hour loads. It is recommended that students who work more than 12 hours per week reduce their study load one semester hour for each three hours given to self-support.
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DROP/ADD POLICY & PROCEDURES
Each student is responsible for enrollment maintenance.
POLICY FOR DROP/ADD OF TRADITIONAL 16-WEEK COURSES...
- Drop during the first three weeks of class: The course will not be recorded on the student's permanent record.
- Drop between the fourth and twelfth week of class: A grade of "W" will be recorded on the student's permanent record. The grade of "W" is not calculated into the grade point average.
- Drop after the twelfth week: The course may not be dropped and a grade will be assigned by the instructor and recorded on the student's permanent record.
PROCEDURE FOR DROP/ADD OF TRADITIONAL 16-WEEK COURSES...
- Consult the office of the registrar and fill out a drop/add form.
- Get a signature of approval from the advisor.
- Get a signature of approval from the professor.
- Return the signed drop/add form to the office of the registrar.
LEAD COURSES…
Policy
- Drop before the second class meeting: The course will not be recorded on the student's permanent record.
- Drop after second class meeting and before the next-to-last class meeting: A grade of "W" will be recorded on the student's permanent record. The grade of "W" is not used in calculating the grade point average.
- Drop after the next-to-last meeting: The course may not be dropped and a grade will be assigned by the instructor and recorded on the student's permanent record.
Procedure
- Consult the office of the registrar or the adult education office and fill out a drop/add form.
- Get a signature of approval from the advisor or adult education office personnel.
- Return the signed drop/add form to the office of the registrar or the adult education office.
A student who does not follow the above procedure to drop a class, but instead just "walks away" from a course, will receive a grade of "F" for the course. The policy for dropping courses varies depending upon the length of the course.
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GRADING
CHANGE OF GRADE POLICY...
A change of grade may be made after a final grade has been submitted only when the case involves a grade calculation error by the instructor.
DEAN'S LIST & HONOR ROLL....
A full-time student who has a semester GPA of 3.60 or above will be listed on the Dean's List for outstanding achievement. A student with a semester GPA of 3.25-3.59 will be listed on the Honor Roll. The student must complete at least 10 hours of work at MCC in a given semester to qualify for either the Dean's List or the Honor Roll. An incomplete or an unofficial withdrawal from a course enrolled in for credit at the beginning of the semester may disqualify the student from either honor. A student in their final semester may qualify for the Honor Roll or the Dean's List with fewer than 10 hours.
GRADE REPORTS...
Grade reports are provided at the end of eight weeks and at the end of the semester. They serve as a basis for objective counseling and guidance. Semester grades become a part of the student's permanent record.
GRADING SYSTEM...
Grades will be determined by individual professors as outlined in course syllabi. The college uses the following grade points to compute a semester GPA and a cumulative GPA. The cumulative GPA is computed on the basis of all credits attempted at MCC. The only exception is courses that are retaken and are not used in the calculation process.
Letter Grade
|
Suggested Numerical Value |
Quality Points |
| |
A |
96-100 |
4.0 |
| |
A- |
94-95 |
3.7 |
| |
B+ |
91-93 |
3.3 |
| |
B |
88-90 |
3.0 |
| |
B- |
86-87 |
2.7 |
| |
C+ |
83-85 |
2.3 |
| |
C |
80-82 |
2.0 |
| |
C- |
78-79 |
1.7 |
| |
D+ |
75-77 |
1.3 |
| |
D |
72-74 |
1.0 |
| |
D- |
70-71 |
0.7 |
| |
F |
69 or below |
0.0 |
| A |
Signifies work of distinctly superior quality. Recitations and examinations indicate mastery of the course content and competent correlation of facts and principles. This grade should be given only when the student demonstrates scholarship, initiative, a positive attitude, and cooperation in the class. |
| B |
Is assigned for work of above average quality. The student is interested, thorough in preparation and fulfillment of assignments, and observes directions regarding form, organization, and quality of content in written work. Recitations and tests give evidence of mastery of course content and of the ability to express oneself clearly. This grade should not be given when the essential work of the course is missing or done in a careless fashion. |
| C |
Indicates work of satisfactory character. The student is able to understand the basic elements of the course. Assignments are prepared promptly and are written in correct English. A grade of C should indicate the capability of the student to continue to the next advanced course in the field. |
| D |
Indicates that while the work for the course is not adequate for mastery of the content of the course, it is passing. A grade of D may be given when assignments are not completed and individual comprehension or improvement in the field is not evident. |
| F |
Indicates failure to comply with course requirements or a definite inability to comprehend the basic elements of the course. |
| W |
Indicates withdrawal without assignment of a grade. |
| CR |
Indicates credit for a course for which only credit rather than a letter grade is given on the transcript. |
| NC |
Indicates no credit for a course for which only credit rather than a letter grade is given on the transcript. |
| AU |
Indicates credit for an audit course when there is at least 80% attendance. |
| I |
Indicates an incomplete which is given only when extenuating circumstances prevent completion of work during the semester. |
An incomplete grade must be requested of the instructor by the student and will be granted only if the extenuating circumstances are sufficient to have made it impossible for the work to have been done before the end of the course. A request for an incomplete must be made prior to the last class period. Any conditions for receiving an incomplete grade and completing the course are set by the instructor and agreed upon in writing by the student at the time the incomplete is granted. A deadline for completing the course will be determined by the instructor: (a) for traditional courses the deadline may not exceed 45 days following the end of the semester, and, (b) for nontraditional courses (e.g. LEAD) the deadline may not exceed 45 days after the last class date.
To give a student an incomplete grade in a course, an instructor completes an incomplete grade form and submits it with a grade of "I" on the final grade sheet. When the student has completed the work, the professor then submits a final grade. After the deadline for completing has passed, any incomplete not replaced by a final grade submitted by the instructor will be administratively converted to the grade of "F" by the registrar's office. Courses that are considered credit/no credit will receive a grade of "NC" if the deadline has passed for completion of the incomplete agreement and a final grade of "CR" has not been submitted. Courses with a grade of "I" will not be used in calculating a student's GPA.
RETAKE POLICY...
A student may repeat enrollment in a course because of a low or failing grade. The college places no limit on the number of times a student may retake a course. When a course is repeated, the lower grade is marked as "retaken" on the transcript and the associated grade points and credits do not count toward the student's cumulative GPA. A course taken at another institution may not serve as a "retake" for the purposes of computing cumulative GPA.
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LIBRARY RESOURCES
The B.D. Phillips Memorial Library, located in J. Donald Coffin Memorial Hall, contains 40,000 volumes, 2,600 bound and unbound journals, and 1,800 microform units. As a specialized collection, the library is tailored to support a Bible, Theology, and Christian Ministries oriented curriculum.
Key services to students include electronic interlibrary loan services, a special commentary collection, reference assistance, videos, and photocopy services. OCLC on-line services are available through the library staff. This includes cataloging and interlibrary loan searches.
MCC's Internet home page has library resource connections to several data bases, including full text capabilities. All databases are accessible by web page for on campus as well as off campus patrons.
Library automation currently provides approximately 23,000 titles for electronic public access. Automation will be completed in the next few years. The library looks forward to moving to its permanent facilities with the impending renovation of Jolliffe Hall, MCC's original building.
Through a formal cooperative agreement with Kansas State University, MCC students, faculty, and staff enjoy full access to the KSU Hale Library system. A full-time KSU reference librarian has been assigned to serve as the MCC liaison to provide quality service to MCC.
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OTHER POLICIES
CHRISTIAN SERVICE...
The MCC philosophy of Christian service is based on the idea that both academic preparation and practical service activities are valuable in the college experience. Christian colleges have recognized and practiced this philosophy since Bible college accreditation began. A total of seven semesters of Christian Service is required for graduation in the traditional bachelor degree programs. A total of three semesters of Christian Service is required for graduation in the LEAD bachelor degree program.
Christian Service is service for the glory of God, but it is also an integral part of the education program. Conversely, academic preparation is first of all directed toward future goals, but it is also presently strengthening the student's daily experiences and present forms of ministry. The idea might well be stated in this way: "Preparation is service and service is preparation."
The Christian Service program is guided by the faculty Christian Service Director and Committee. Student participation in Christian Service activities is placed in one of three categories:
- CHR 101: Ministry or service in a local church
- CHR 111: Volunteer within a community or organization
- CHR 121: Ministry or service in an MCC or KSU organization
Each full-time traditional student is required to complete at least one semester in each of these three areas. A total of seven semesters of Christian Service is required for a bachelors degree and three semesters for an associates degree.
Bi-monthly reports from each student are kept on permanent file and are subject to faculty review before degrees are granted.
FINAL EXAMINATION SCHEDULE...
All students are expected to take final examinations at the time scheduled. Only in cases of extreme emergency will published examination schedules be broken.
Personal plans for after school activities, including weddings, do not constitute emergencies. Faculty members are expected to meet with the students according to the published final period schedule. They should not make exceptions either for themselves or individual students. In case of emergency, the student should clear absences with the professors involved.
At the option of the professor, a student's final examination may be waived on the basis of exemplary grades, attendance, and participation. The availability of this alternative and its conditions are to be specified in the course syllabus. This option is a matter of professorial discretion and is not a prerogative of the student.
STUDENT RECORDS POLICY...
Introduction
To protect the privacy of student records and to comply with federal law, MCC has implemented a policy regarding student records. This policy seeks to ensure adequate protection of student records while providing the necessary data for the institution and the community to conduct appropriate pursuits. The college will protect the confidentiality of student records and ensure they remain out of the hands of those who would use it for other than legitimate purposes. All members of the faculty, administration, and clerical staff will respect confidential information they encounter in the work place.
Definitions
"Student" is defined as one who has attended or is attending Manhattan Christian College.
"Educational records" do not include files retained by individuals that are not accessible to any other person except a substitute faculty/staff member.
"Directory information" is defined as a student's name, local address and phone number, permanent mailing address, email address, classification, degree program, dates of attendance, admission or enrollment status, degrees and awards received, date of birth, and hometown.
"Confidential information" is the remainder of the student record that is not defined as "directory information."
"Record" means any information or data recorded in any medium, including but not limited to handwriting, print, tapes, file, microfilm, microfiche, and computer.
RELEASE OF DIRECTORY INFORMATION...
The registrar's office releases directory information to anyone upon inquiry. A student may request that directory information be withheld by submitting a request for nondisclosure to the registrar's office. A request for nondisclosure of directory information form is available in the registrar's office and must be received one week after registering for classes. The registrar's office will notify other appropriate college offices regarding the student's request. The student must submit the request to withhold directory information each semester of enrollment.
RELEASE OF CONFIDENTIAL INFORMATION...
Each type of student record is the responsibility of a designated college official, and only that person or the vice president to whom that person reports has authority to release the record. Please see the following people for the appropriate item:
| Academic Records: |
Registrar |
| Admissions Records: |
Director of Admissions |
| Financial Aid: |
Director of Financial Aid |
| Business Records: |
Assistant to the Vice President for Business Affairs |
- Confidential records will not be released without the written consent of the student involved, except in following instances: (a) to other college personnel, (b) concerning the student's application for financial aid, (c) in response to a judicial order or subpoena, (d) in a bona fide health or safety emergency, (e) to other schools at which the student seeks or intends to enroll, or (f) to the US Commissioner of Education, the Director of the National Institute of Education, the Assistant Secretary for Education, or state educational authorities.
- Each student is entitled to a copy of their academic transcript upon written request.
- Documents submitted in support of a student's application for admission or for transfer credit will not be returned to the student nor sent elsewhere. The student should request another document from the original institution.
- Faculty and administrative officers of MCC may review the academic records of any student by showing a need to know before an academic record is released.
- The contents of the official folder of a student will not be sent outside the office of the registrar or other record offices except in circumstances specifically authorized by the registrar or the custodian of the other records.
- Parents of a dependent student may receive transcripts, grade reports, or student financial records upon request and proper identification. The definition of dependent students is found in Section 152 of the Internal Revenue Code of 1954. If a student is not a dependent their grades and transcripts will be sent to their parents only with written permission of the student.
- A request for a transcript or other academic information from another institution of learning, which states the reason for the request, may be honored as a matter of institutional courtesy.
- Requests from research organizations making statistical studies may be honored without prior approval of the student provided no information revealing the student's identity is to be published. The registrar will decide validity of the study as it applies to education and the privacy rights of students.
WHEN RECORDS MAY BE WITHHELD...
Transcripts and future enrollment at MCC will be withheld due to delinquent accounts, loan defaults, or official disciplinary action. Removal of the hold only occurs when the registrar's office receives written authorization from the official who originally requested the action.
REVIEW & CHALLENGE OF RECORDS...
Students have the right to inspect their academic records and are entitled to an explanation of any information recorded on it. A student must submit a written request to the registrar's office to gain approval for the inspection. The student must conduct the examination of the academic record in the registrar's office.
A student has the opportunity to challenge or amend the contents of an academic record. Challenges must be made in writing to the vice president for academic affairs. Written challenges must identify the record in question and provide a brief explanation of the reason for faulting the record. The vice president for academic affairs will decide within 30 days of receiving the written challenge the validity of the challenge and notify the student of the decision. Changes to or comments about the academic record will only be made upon the approval of the vice president for academic affairs.
A hearing may be requested if the student is still dissatisfied. The hearing, conducted by a hearing officer appointed by the president, will be held within two weeks. The student will have the opportunity at the hearing to present any relevant evidence. A decision will be rendered within two weeks after that hearing. The student may place a statement in the file if the result does not satisfy the complainant.
COMPLAINTS...
A student who believes that the college has not complied with federal law or regulations may send a written complaint to:
The Family Educational Rights and Privacy Act Office
Dept. of Education
400 Maryland SW
Washington, D.C. 20202
Please continue to part 2 of this handbook.
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